Propagate an AI Review Rule Change to Prior Cases
Trace one reviewer disagreement through a narrow rule change, four completed historical re-reviews and a bounded correction notice.
10/24/20264 min read
Resolving a reviewer disagreement can change the meaning of earlier approvals. A useful log therefore needs more than the two original judgments and an adjudicator's answer. It should show which previously reviewed outputs the clarification affects, what stays unchanged and who must act on the result.
Treat one adjudication as a bounded rule change with a historical re-review. The fictional exercise below follows D1 from its disputed wording to four earlier cases and a correction notice. It does not calculate a higher agreement score or imply that retrospective labels were the original evaluation results.
Preserve D1 before changing the rule
At invented supplier Oakfield Metrology, source N2 says, “The contact agreed to review the sample report next week; implementation remains undecided.” Output O3 says, “Oakfield will review the report next week before implementation.” Reviewer A marks pass because the sequence seems neutral. Reviewer B marks fail because the wording can make implementation sound expected.
Under rubric R1, pass is recorded as 1 and fail as 0. The log retains A's 1, B's 0, both reasons, O3, N2, the intended internal handoff and the exact R1 version. Adjudication does not replace those independent judgments with a fictional unanimous result.
The adjudicator holds O3 for correction. Approved replacement wording states that the report review is agreed and implementation remains undecided. This resolves the handling decision for O3 without claiming that either reviewer knew the later rule in advance.
Write the smallest justified R1-to-R2 change
R1 broadly requires supported descriptions of next steps. R2 adds a narrow criterion: when the supplied source explicitly leaves implementation undecided and the handoff discusses implementation, the handoff must explicitly preserve that undecided status. Sequence words such as “before” or “next” do not satisfy the criterion on their own.
This is not a rule to insert uncertainty into every sentence. It does not undo an explicitly supported implementation decision or manufacture an implementation topic absent from the task. The adjudicator records this boundary beside D1 so the correction cannot become a general preference for hesitant wording.
NIST AI RMF 1.0 includes incorporation of adjudicated feedback into system design and implementation. R2 and the propagation exercise are original editorial methods, not a NIST scoring system or prescribed threshold.
Complete a four-case historical re-review
The review owner selects four saved internal handoffs whose evidence and output versions are available. All are fictional. The worksheet keeps the original R1 score, R2 applicability, new score, current disposition and responsible owner in separate fields.
H11: source says implementation is undecided; output says the sample review occurs “before implementation.” Original R1 score: 1. R2 applies because the output mentions the consequential next stage without preserving its unresolved status. New R2 score: 0. Disposition: newly held for replacement wording. Owner: the handoff editor. Blocked effect: H11 cannot support a rollout-ready status while the correction is pending.
H12: source and task concern only an agreed report review; the output reports that review and introduces no implementation claim. Original R1 score: 1. R2 is not applicable. New score: 1 retained. Disposition: unchanged for its original use. Owner: the review custodian, who records why no correction notice is needed for this case.
H13: source explicitly leaves implementation undecided, and the output already says so alongside the agreed report review. Original R1 score: 1. R2 applies and is satisfied. New score: 1. Disposition: unchanged accepted wording. Owner: the handoff editor; no rewording is requested merely because the rubric version changed.
H14: source leaves implementation undecided and gives no review date. Output says “Friday review comes before implementation,” adding a deadline and omitting the unresolved implementation status. Original R1 score: 0 for the unsupported date, already held. R2 also fails. New score: 0. Disposition: existing hold retained, with a second correction reason added. Owner: the original editor, who must fix both defects before resubmission.
The completed accounting is one newly held output, one existing hold with an additional reason and two unchanged passes. H14's score did not change, but its repair instructions did. Counting only changed scores would miss that operational consequence.
Release a bounded correction notice
The internal notice identifies D1, the R1-to-R2 criterion, H11 and H14, their exact output revisions, required changes and the assigned editors. It states that H12 and H13 were checked and require no correction under this rule. It does not announce that every historical handoff is defective or that reviewer agreement has improved.
The review owner also checks whether the held revisions entered a downstream decision record. If H11 supplied a rollout-ready label, that specific dependency needs review under the normal correction process. Do not silently replace the old text and assume every person who relied on it has seen the change.
Keep completed replacements linked to their predecessor versions and verify the required qualifier and any other existing defects before release. Close the propagation record when the identified cases have verified dispositions, while retaining any unknown dependencies explicitly. The log now explains not only why D1 was resolved, but exactly what that decision changed elsewhere.
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